Overview:
The overall purpose of the job is to plan and coordinate daily finance tasks; prepare financial results; ensure accuracy of cost allocations; prepare and submit documents for statutory and audit requirements; manage adhoc projects; supervise finance staff; resolve queries whilst adhering to all applicable policies, procedures and requirements both company and legislative.
Key Job Functions:
Plan and coordinate daily finance tasks
- Prepare a daily, weekly and monthly plan for all finance tasks.
- Effectively communicate the daily, weekly and monthly plan to the finance team.
- Ensure financial deadlines are met.
- Assist colleague to meet their deadlines.
- Assist colleagues with query resolution.
Prepare and check all reconciliations
- Quality check and sign off on all creditor recons and payment audit reports.
- Prepare and submit VAT for group consolidation – interdivisional.
- Prepare and Submit VAT Return
- Analyse all balance sheet and income statement accounts to ensure that all relevant income and expenses have been processed.
- Investigate all anomalies and correct where necessary.
Prepare and analyse information for month-end reporting
- Raise and reverse income and expense accruals.
- Prepare and capture all other month-end related journals, including but not limited to: prepaid expenses, reallocation journals, standard provisions, VAT, and recoverable account checks.
- Prepare all information for management accounts, including but not limited to: detailed sales analysis, amortisation schedules, and debtor’s reports in the required format.
- Process all month-end transactions for inter-company, including but not limited to: depreciation, admin invoice, and journals.
Prepare and check payroll schedules
- Prepare a monthly summary report with staff reimbursements, deductions and other payroll changes.
- Check all month-end time sheets and prepare a schedule for payroll.
Prepare management accounts, financial results and audit files
- Prepare management account detail pack, analysing all major accounts in detail and all profit/cost centre variances to budget. Copy to group format for submission – interdivisional.
- Prepare management accounts for inter-company.
- Prepare and submit reports for Tagetik – interdivisional and intercompany.
- Prepare audit files in line with management and audit specifications monthly.
- Update the group 5-year forecasts.
- Prepare the annual budget for interdivision and intercompany.
Execute other functions within the role
- Prepare cashflow forecast and update group forecast.
- Manage company licenses
- Receive and check insurance schedules, make and submit any changes required. Submit and manage all insurance claims.
- Assist with authorising invoices on BOS & SAP.
- Assist with authorising credit notes on BOS and SAP.
- Check and release banking details and payments on Standard Bank.
- Assist management with meeting presentations.
- Assist management as and when required with various analyses, reports and tasks.
- Manage and assist with the audit.
Communicate with suppliers, clients and operations
- Communicate in a clear, concise and professional manner, upholding the company’s reputation at all times, whether written or verbal communication.
- Ensure that all instructions are received in writing.
- Adhere to all communication requirements as stipulated by management.
- All communication received is to be responded to within 20 minutes.
Resolve all escalated queries
- Acknowledge receipt of the query within 15 minutes of receipt of the query.
- Gather all information relevant to the query within 24 hours of receipt of the query.
- All queries must be resolved within 48 hours of receipt of the query.
General administration
- File and archive all documents in accordance with divisional, company and legislative requirements – physical and or electronic.
- Retrieve filed and archived documents when required.
- Perform any other reasonable task that may be assigned by Management or requested by the client.
- Carry out the duties of colleagues as requested by Management whilst the colleagues are on leave or during peak periods.
Staff supervision
- Maintain good relationships with both line and staff functions and ensure the building of an effective team.
Requirements
Education
- Bachelor’s Degree in Accounting/Finance
Experience
- 2+ years Similar experience within an accounting department,
- Minimum 1-year Administrative Experience
Join Steinweg to ensure our services exceed client expectations. Apply now to become part of our dynamic team!
To apply for this job please visit www.steinweg.com.