Our client is a mission-driven law firm that supports organizations dedicated to positive impact and sustainable growth. With deep roots in the Silicon Valley startup ecosystem, they provide full-cycle legal guidance, from corporate and employment matters to commercial strategy, helping founders and organizations scale responsibly while driving meaningful change.
Location:
Fully remote | 9 AM – 6 PM PT
Role Overview
The Legal Operations Specialist will play a key role in building the foundational systems, workflows, and strategies that enable smooth firm operations. This person will manage internal knowledge bases, oversee client engagement processes, support financial administration, and lead process improvements. The ideal candidate is detail-oriented, analytical, and passionate about efficiency, innovation, and continuous improvement.
Key Responsibilities
Legal Operations Support
– Create value by building systems, optimizing workflows, and contributing to strategy.
– Manage the client engagement process and conflicts of interest.
– Update the internal knowledge base, including formatting and basic substance updates to form documents.
– Assist with outlining, researching, and drafting educational content for clients and attorneys.
Finance, Systems & Automation
– Build and manage the firm’s stakeholder management system (CRM) and communication processes.
– Own the invoicing process, including monthly invoicing, reminders, and collections.
– Oversee and improve the accounting and finance system, including data and financial analysis.
– Design and implement new automations leveraging software and AI.
Operations & Coordination
– Support team meeting scheduling and programming (e.g., prepare strategy presentations, resources, make reservations, etc.).
– Special projects TBD.
Qualifications
Experience
– Minimum 2 years of experience in legal operations or a related field (such as startup or corporate law), or a strong demonstrated interest in the area.
– Experience in client services and operational process improvement.
– Familiarity with AI tools, workflow automation, or technology-driven operations.
Skills
– Basic finance and accounting knowledge, with proficiency in Google Sheets.
– Strong analytical, organizational, and problem-solving abilities.
– High attention to detail, efficiency-driven mindset, and proactive approach to execution.
– Ability to manage multiple priorities independently while maintaining accuracy and quality.
– Collaborative team player with a strong sense of accountability and integrity.
What Success Looks Like
– Streamlined operations and measurable workflow improvements.
– Accurate, timely client engagement and billing execution.
– Effective collaboration across legal, finance, and strategy functions.
– Demonstrated initiative in implementing automation and innovation.
– Clear contribution to organizational efficiency and long-term growth.
Opportunity
This is a unique opportunity to join a rapidly growing legal organization at an early stage and directly influence its operational foundation. As a Legal Operations Specialist, you will help shape internal systems, streamline execution, and support a mission-driven approach to law and business. If you are structured, analytical, and passionate about driving efficiency through technology and collaboration, this role offers an exciting path for growth and impact. Apply now!
APPLICATION PROCESS:
TO BE CONSIDERED FOR THIS ROLE THESE STEPS NEED TO BE FOLLOWED:
– Fill in the application form
– Record a video showcasing your skill sets
To apply for this job please visit jobs.ashbyhq.com.