Administrative Support and Graphics Specialist

Position Overview

The Administrative Support and Graphics Specialist provides high-level administrative, documentation, and graphics support for program operations and executive leadership. This role is responsible for compiling, editing, and producing a variety of professional documents including reports, proposals, manuals, cost estimates, briefings, and presentations.

The specialist integrates text and graphics to create clear, cohesive, and visually effective deliverables using standard office and graphic tools. Key responsibilities include preparing spreadsheets, reports, and PowerPoint presentations, as well as reviewing materials for typographical accuracy, grammar, spelling, punctuation, and overall format before submission for leadership approval.

Key Responsibilities

• Support executive communications and meeting coordination, including organizing information for executive briefings and preparing meeting agendas
• Track action items and document key discussion points and decisions from leadership meetings
• Draft executive communications based on meeting notes and ensure timely follow-up on assigned actions
• Coordinate logistics for high-visibility seminars, conferences, and program meetings
• Support project documentation, administrative reporting, and internal documentation management
• Maintain an organized documentation library to ensure materials remain current, accessible, and properly archived
• Prepare and maintain technical, operational, and program documentation with minimal supervision
• Provide detailed analysis of information and highlight key findings and recommendations
• Integrate text and graphics to create professional, visually effective deliverables

About This Role

This is a proposal role representing a future job opportunity with Horizon Industries Limited. The position is based in Fort Belvoir, VA with 5 days on-site requirements. The role combines administrative excellence with graphic design capabilities, making it ideal for professionals who thrive in fast-paced, executive-level environments.

You will work closely with program leadership and operations teams to ensure all communications, documentation, and materials meet the highest standards of quality and professionalism. This position offers significant opportunity to develop expertise in executive support while building a portfolio of impactful business communications and design work.

💰 Compensation not publicly listed. Market estimate for similar roles: from $55K, varying by experience and location.