About the Role

Coalition Technologies is seeking a detail-oriented Office Assistant to join our fully remote, globally distributed team. This entry-level administrative position offers the opportunity to grow within a company that has championed remote work for over a decade. You will play a crucial role in supporting our operations through financial record-keeping, client relations, and internal administrative tasks.

Key Responsibilities

Answer phones and emails with professionalism and promptness
Complete entry-level bookkeeping tasks including recording expenses, organizing receipts, and maintaining transaction records
Resolve billing issues and discrepancies with clients and internal team members
Provide account access, usage reports, data analysis, and ad hoc support to team members
Perform quality assurance checks on internal and client-facing reporting
Organize new client contracts, create invoices, and process client payments
Maintain and update internal databases with accurate data entry
Research, order, and distribute company-wide gifts quarterly
Organize company events, competitions, and special projects
Manage company holiday calendars, time-off schedules, and schedule variations

Required Qualifications

Excellent verbal and written communication skills
High level of discretion, ethics, and trustworthiness
Willingness to learn, grow, and collaborate with team members
Reliable remote workspace with fast internet, quality camera, microphone, and speakers
Availability to work 40 hours per week, 9:00 am to 6:00 pm PST

Preferred Qualifications

Intermediate spreadsheet skills (Excel or Google Sheets)
Experience with QuickBooks Online and G-Suite
Background in bookkeeping or financial record keeping
Innovative thinking and ability to identify process improvements

Why Join Coalition Technologies?

Industry-leading profit-sharing bonus plan paying up to 50% of company profits monthly
Competitive paid time off promoting work-life balance
Subsidized gym memberships and wellness support
Comprehensive insurance packages (medical, dental, vision, life) for US-based employees
International Health Insurance Reimbursement Program for global team members
Device upgrade and professional development reimbursement
Clear career development plans with defined goals and rewards
100% remote work with over 10 years of remote-first culture expertise

Coalition Technologies

Open Positions (1)

Office Assistant