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Job Description
About the Role
Coalition Technologies is seeking a detail-oriented Office Assistant to join our fully remote, globally distributed team. This entry-level administrative position offers the opportunity to grow within a company that has championed remote work for over a decade. You will play a crucial role in supporting our operations through financial record-keeping, client relations, and internal administrative tasks.
Key Responsibilities
- Answer phones and emails with professionalism and promptness
- Complete entry-level bookkeeping tasks including recording expenses, organizing receipts, and maintaining transaction records
- Resolve billing issues and discrepancies with clients and internal team members
- Provide account access, usage reports, data analysis, and ad hoc support to team members
- Perform quality assurance checks on internal and client-facing reporting
- Organize new client contracts, create invoices, and process client payments
- Maintain and update internal databases with accurate data entry
- Research, order, and distribute company-wide gifts quarterly
- Organize company events, competitions, and special projects
- Manage company holiday calendars, time-off schedules, and schedule variations
Required Qualifications
- Excellent verbal and written communication skills
- High level of discretion, ethics, and trustworthiness
- Willingness to learn, grow, and collaborate with team members
- Reliable remote workspace with fast internet, quality camera, microphone, and speakers
- Availability to work 40 hours per week, 9:00 am to 6:00 pm PST
Preferred Qualifications
- Intermediate spreadsheet skills (Excel or Google Sheets)
- Experience with QuickBooks Online and G-Suite
- Background in bookkeeping or financial record keeping
- Innovative thinking and ability to identify process improvements
Why Join Coalition Technologies?
- Industry-leading profit-sharing bonus plan paying up to 50% of company profits monthly
- Competitive paid time off promoting work-life balance
- Subsidized gym memberships and wellness support
- Comprehensive insurance packages (medical, dental, vision, life) for US-based employees
- International Health Insurance Reimbursement Program for global team members
- Device upgrade and professional development reimbursement
- Clear career development plans with defined goals and rewards
- 100% remote work with over 10 years of remote-first culture expertise